PRIVACY POLICY
Privacy Policy & Disclaimer
This page explains how we handle personal information
and sets out the disclaimer applicable to this website.
Aime Administrative Scrivener Office (the “Office”) establishes the following policy regarding the handling of personal information and the disclaimer applicable to this website.
Handling of Personal Information
Collection of Personal Information
The Office may collect your name, email address, telephone number, details of your inquiry, and other necessary information through the inquiry form, LINE, email, or other communication methods.
We collect personal information by appropriate means and only to the extent necessary.
Purposes of Use
Personal information collected by the Office may be used for the following purposes:
- Responding to inquiries
- Reviewing the details of a consultation or request
- Providing information about our services, preparing estimates, and determining whether we can accept a request
- Performing services requested by a client
- Providing necessary communications, sending documents, and handling administrative correspondence
- Improving this website and our services
- Complying with applicable laws and regulations
If it becomes necessary to use personal information for a purpose other than those listed above, we will obtain the individual’s prior consent unless otherwise permitted by applicable laws and regulations.
Disclosure to Third Parties
The Office will not provide personal information to a third party without the individual’s consent, except where permitted or required by applicable laws and regulations.
However, depending on the nature of the requested work, communication or procedures involving government agencies, Japan Post, or other professionals may be necessary. In such cases, personal information will be handled only to the extent necessary to perform the requested work.
Management of Personal Information
The Office takes appropriate measures to prevent the unauthorized disclosure, loss, damage, alteration, or unauthorized access of personal information.
Personal information that is no longer required will be securely deleted or disposed of after considering applicable legal and operational retention requirements.
Requests for Disclosure, Correction, or Deletion
If an individual requests disclosure, correction, suspension of use, deletion, or other action regarding personal information held by the Office, we will verify the individual’s identity and respond appropriately in accordance with applicable laws and regulations.
Inquiry Form
This website uses an inquiry form to receive inquiries and consultation requests.
Information submitted through the form will be used to respond to the inquiry and review the details of the consultation or request.
Submissions may contain personal information or details relating to individual circumstances. Please review the information carefully before submitting the form.
Inquiries via LINE
The Office may accept inquiries through LINE.
Information sent through LINE will be used to respond to inquiries, review the details of a consultation, and provide information about our services.
Information sent through LINE is handled through services provided by the operator of LINE. Please also review LINE’s Terms of Use and Privacy Policy before using the service.
Cookies
This website may use cookies to improve usability and understand how visitors use the website.
You may disable cookies through your browser settings. However, doing so may prevent certain features of this website from functioning properly.
Analytics Tools
This website may use analytics tools to understand website usage and help improve its content.
Analytics tools may use cookies to collect anonymous traffic data.
If the Office introduces an external analytics service such as Google Analytics, additional information will be added to this page as necessary.
Disclaimer
The Office makes reasonable efforts to ensure that the information published on this website is accurate. However, we do not guarantee its accuracy, completeness, or timeliness.
Laws, regulations, administrative systems, and the practices of government authorities may change. The content of this website is based on information available at the time of publication or revision. Please confirm the latest requirements before making decisions or proceeding with an application or other procedure.
The Office shall not be liable for any loss or damage arising from the use of, or inability to use, information published on this website.
The information published on this website is provided for general informational purposes. It does not constitute a determination regarding any individual matter and does not guarantee any particular result.
Important Information About Administrative Scrivener Services
The Office provides document preparation and procedural support within the scope of services that may be handled by a Japanese administrative scrivener (gyoseishoshi), a licensed professional who prepares documents and assists with certain administrative procedures in Japan.
We cannot handle matters outside the scope of administrative scrivener services, including representation in negotiations with another party, highly contentious matters, litigation, or other representative services requiring legal judgment.
After reviewing the details of an inquiry, we may advise the individual that consultation with a lawyer or another appropriate professional is necessary.
External Links
This website may contain links to external websites.
The Office is not responsible for the content or privacy practices of external websites. Please review the terms of use and privacy policy of each external website before using it.
Copyright
Copyright in the text, images, layout, and other content published on this website belongs to the Office or to a third party holding the relevant rights.
Unauthorized reproduction, copying, or use is prohibited. When quoting material from this website, please clearly identify the source and comply with the requirements of applicable copyright law.
Changes to This Policy
The Office may revise this policy when necessary.
Any revised policy will take effect when it is published on this website.
Contact
For inquiries regarding this policy, please contact us through our inquiry form.
Aime Administrative Scrivener Office
Effective date: July 2026
